Job Introduction
Caistor Grammar School are looking to appoint a permanent Attendance Officer to join their team.
Caistor Grammar School is a community where we work hard to enable our students to make the most of their ability, to be happy and to be fulfilled. We help our students gain an enviable academic education, to learn practical skills and to develop their power to reason. Learning, for us, goes beyond examination results. We promote learning to foster an understanding of the other aspects of life: social, moral, spiritual, aesthetic and physical.
Duties and responsibilities
➢ Contribute to the school ethos to continue to promote the importance of good attendance
➢ Follow guidance issued by the DfE in the Working Together to Improve School Attendance document, ensuring CGS is compliant in fulfilling its duties
➢ To maintain accurate and up to date attendance/lateness records both manually and electronically and to ensure ongoing monitoring of attendance for all children to promote good attendance across the school
➢ Administer a daily attendance and punctuality check each morning and support following up the daily absences by telephone/message or other means including checking the school answerphone for absence messages and record appropriately on the school information management system
➢ Process and record children who arrive late, leave during the school day and those who are collected late after the end of the school day.
➢ Process and record lesson by lesson attendance and account for any unknown absences.
➢ Priority check the attendance and punctuality of vulnerable students. Communicate with the family following any absences reported and inform the Safeguarding/Pastoral/SEND team of any absences
➢ Process applications for any leave/special absence of children in liaison with the Deputy Head and the Headteacher
➢ Analyse attendance data to identify patterns and trends and regularly meet with the Deputy Head (i/c Pastoral) to review attendance and punctuality data
➢ To ensure, alongside SLT, that staff complete registers accurately and in a timely way in line with statutory regulations and to ensure that any discrepancies are amended.
➢ To ensure attendance is communicated home regularly detailing national benchmarks.
➢ To administer Fixed Penalty Notices where necessary
➢ To organise and attend Attendance Panel meetings, take minutes and monitor attendance thereafter
➢ To make/receive phone calls to/from parents regarding absence of students from school
➢ To deal with enquiries efficiently and in a pleasant and courteous manner
➢ To maintain accurate and up to date records of attendance in line with legislation, and upload attendance data to the National platform for benchmarking purposes, as necessary
➢ To carry out full, accurate and up to date administration of letters, files or other documentation for attendance
➢ Assist Safeguarding staff with targeted home visits /meetings and any attendance/punctuality data that may be required to support case work
➢ Liaise with Assistant Head (i/c Data & Systems) to ensure Attendance and Assessment records are accurate and up to date in conjunction with the school assessment calendar
➢ Liaise with external agencies where appropriate
➢ Conduct 3rd day absence calls & record on MIS
Pastoral Support
➢To provide support in all areas of the pastoral system and to members of the pastoral team
➢To engage with, attend and provide attendance and pastoral information for meetings with Leaders responsible for key cohorts of students e.g. SEND, disadvantaged
➢Create reports as required, recording the information appropriately
➢Monitor students on report, as requested
➢To make/receive phone calls to/from parents regarding pastoral issues
➢Updating pastoral records as necessary
➢Support with administration for the production of Student Safety & Support Plans.
Deadline for applications: midday, Wednesday 24th September 2025
Interviews: w/c 29th September
Email: Charlie.coulston@caistorgrammar.com with your application. You must complete an application form to apply for this role. Your application cannot be considered if you do not complete the school form.
We reserve the right to interview before the deadline date, if appropriate
Our school is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This post is subject to enhanced Disclosure and Barring Service, barred list check, references and medical checks. Pre-employment checks are in line with Keeping Children Safe in Education.
Fluency Duty
In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.
All shortlisted candidates will need to verify their eligibility to work in the UK at interview.
