Job Introduction
Finance Assistant
Full Time Position: 37 hrs per week, 52 week per annum contract
Line managed by: School Business Manager
Grade: GLEA Grade 3 / 4 Scale Point 6-9 then 9-12 (dependent on experience)
Salary Range: £25,614 - £28,153 per annum
Actual Starting Salary: £26,009 per annum
Full Time Working Hours: 37 per week, 52 weeks per year (24 days of annual leave plus bank holidays with holidays to be co-ordinated with line manager)
Full Time: Monday to Friday ideally either 8.00 a.m. to 4.00 p.m. or 8.30 a.m. to 4.30 p.m. (less 30 minutes unpaid lunch break)
Main Purpose
• To provide high quality financial administrative support as a key member of the school finance team working under the direction of the School Business Manager.
• To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential and sensitive information.
• Input standard information into the school’s financial system, SAGE 200, in accordance with financial procedures outlined within the Academy Trust Financial Handbook and ensure the day-to-day processes are managed in an accurate and timely manner in accordance with school policies.
Summary of Key Duties
• Assist with month end procedures, including: Bank reconciliations, Inputting of journals, Administration of income and sales invoices along with generation of purchase orders
• Record receipt of income from cashless payment systems and any cash banking, liaising with Finance Manager to ensure entries are posted to the correct income streams.
• Process internal academy recharges relating to catering, hospitality, stationery, reprographics, IT and any other departmental recharges.
• Process staff reimbursement payments within the finance system and keep appropriate records.
• Process debit cards transactions, checking all order forms and receipts are attached.
• Administer the school trip spreadsheets across the school, including, setting up Trip accounts, assisting with queries, and month end reconciliations of the School Fund account.
• Process staff expense claims on the finance system, checking that the form is approved for payment in line with the school’s finance procedures.
• Process BACS / faster payments through Lloyds Commercial Banking as required.
Audit and Compliance
• Assist the Business Manager with any preparations for audit visits and meeting with the auditor as required.
• Assist the Business Manager with the preparation of monthly management reports / accounts which are then reviewed by the Headteacher / Chair of Governors / Finance committee
Advice and Support
• Respond to telephone calls and emails into the Finance Team, escalating calls when appropriate and ensuring responses are provided in a timely and professional manner to protect the schools reputation within the wider community.
Additional Duties
• Provide back up to the Administration staff during busy times as needed.
• To attend meetings as required.
• Share good financial practice across the school with all staff members.
• Participate in appropriate induction programmes put in place to support new staff into school environment and when joining the finance team. In due course then supporting other new staff members who are new to a School/Academy environment.
• To be responsible for your own continuing self-development and to participate in training and other learning activities and performance development as required.
• Participate in appraisal and the achievement of targets set which will be robust and measurable. Request adequate support to achieve these targets if this is appropriate.
• To take action to improve outcomes for young people within the school wherever possible.
• To perform any task or duty under the reasonable direction of the Business Manager, Headteacher, Chair of Governors or Senior Leadership Team.
Please contact Mr J Treasure, Business Manager for an application pack and further information at:
• JSTC website (www.jstc.org.uk) OR
• John Spendluffe Technology College, Hanby Lane, Alford, Lincolnshire, LN13 9BL
• Email: office@jstc.org.uk
Fluency Duty
In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.
All shortlisted candidates will need to verify their eligibility to work in the UK at interview.
