Job Introduction
JOB DESCRIPTION: Finance Assistant – start date 01.09.2026
Title of Post: Finance Assistant
• To assist the School Business Manager in their role within the Academy
Salary Scale: G3.6 – G3.9 £24,796 - £25,989 pro rata
Hours: Ideally 22.5 hours per week, term time
Monday, Tuesday and Wednesday, 8.30am – 4.30pm (30 minutes’ lunch break) or shorter hours across the week, if suitable for both parties.
Duties: This appointment includes the following duties:
• Processing orders, invoices and payments through purchase ledger and/or cash book using Xero software.
• Reconciliation of all income received via Arbor, childcare vouchers and school office.
• Responsible for paying in all income to school bank accounts in accordance with the finance policy.
• Weekly Bank reconciliation.
• To be responsible for all Music tuition in school. i.e. arranging tuition for pupils, raising of invoices and reconciliation of payments.
• Debt recovery.
• Check all supplier statements and investigate payments to comply with statutory timescales
• Maintain links with suppliers to identify lead times and delivery dates ensuring efficient and effective delivery of orders
• To assist School Business Manager with budget preparation and monitoring and to produce spread sheets and reports showing analysis of various costs and information as required by head teacher or governors.
• Any other duties of a similar nature and level of responsibility as requested by the School Business Manager.
Relationships: Responsible to the School Business Manager
Performance Management: School Business Manager – Kerry Fogg
Supervision of people
• The post holder will not be required to supervise personnel in school
Contacts and relationships
• Daily contact with students, school employed staff
• Working alongside School Business Manager and Admin Assistant
• Regular contact with parents/carers, external bodies
• Decisions:
o Discretion: Work is carried out in accordance within policies and procedures and post holder can seek advice from line manager
o Consequences: Impacts on students and school community. Impact on school administrative processes, which is likely to be easily identified and remedied.
Resources
• Learning materials and resources
• General office equipment needed to carry out tasks.
Work Environment
• The Postholder will experience some interruption which is intrinsic to the role but this should not cause any overall change to the task
• Physical Demands: General office work, may involve long periods of working at a computer.
Working Conditions: Well-lit and well ventilated general office environment.
Knowledge and skills
• Knowledge of Xero finance package or similar
• 6-12 months experience of working in a similar role
• Computer literate
• Essential: 4 GCSE’
• Knowledge of spreadsheets
• Appropriate NVQ Level 2 or equivalent.
Additional responsibilities:
Elements of this job description may be negotiated at the request of either party and with the agreement of both.
Electronic application packs are available to download from our school website: www.ellisonboulters.lincs.sch.uk
The closing date is 12 noon Monday 13th July 2026 and interviews will be held on Thursday 16th July 2026 subject to references.
If you have not heard from us by Wednesday 15th July 2026, then on this occasion your application was unsuccessful.
We are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment. The successful candidate will have to meet the requirements of the person specification and will be subject to the relevant pre-employment checks which will, where applicable, include a health check, a DBS check with children’s barred list and satisfactory references.
Fluency Duty
In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.
All shortlisted candidates will need to verify their eligibility to work in the UK at interview.
