Job Introduction
Core Purpose
To provide high-quality, accurate and timely data entry and administrative support across payroll and finance functions within the Trust’s central services team. The role will focus on maintaining financial and payroll records, ensuring compliance with Trust procedures, and supporting efficient financial operations across all academies.
Key Tasks and Responsibilities
Input and maintain accurate payroll data, including sickness absence and unpaid leave records.
Process and organise communications via the payroll mailbox, ensuring queries are logged and actioned promptly.
Maintain and regularly update the payroll tracker, ensuring all changes are recorded accurately and deadlines are met.
Support payroll processes by preparing and checking data submissions for accuracy and completeness.
Set up and amend supplier and account records on the Trust’s finance system (e.g. PSF), ensuring compliance with financial controls.
Accurately input credit card transactions and complete reconciliations in line with Trust procedures.
Process and reconcile Love as Action, LAAT charity requests, ensuring appropriate approvals and coding.
Support central procurement processes, including placing stock orders and arranging travel bookings (e.g. train tickets).
Undertake general accounts administration and maintenance, ensuring records are accurate, up-to-date, and audit ready.
Accuracy and compliance.
Ensure all financial and payroll data is entered accurately and in a timely manner, meeting internal deadlines.
Follow Trust financial procedures, policies and audit requirements.
Maintain confidentiality and handle sensitive payroll and financial data appropriately.
Identify and escalate discrepancies or issues promptly
Work collaboratively with colleagues across finance, HR, and school-based teams.
Provide administrative support to the wider finance function as required.
Contribute to a professional, efficient and responsive central service for academies.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during the course of their work.
For an informal discussion about the role, or to arrange a visit, please contact aaron.spikings@laat.co.uk.
To apply please go to https://thelaat.co.uk/opportunities/
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.
Fluency Duty
In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.
All shortlisted candidates will need to verify their eligibility to work in the UK at interview.
