Job Introduction
Job Description
Core Purpose
To support high quality governance by contributing to the wider work of the central governance and compliance team.
To provide advice and guidance to the Academy Committee on governance, constitutional and procedural matters.
To contribute towards the efficient and effective functioning of the central governance and compliance team and Academy committee by providing administrative and organisational support.
Key Tasks and Responsibilities
Contributing to Trust-wide Governance Work
Support the Governance Business Partner and Director of Governance and Compliance by:
•completing agreed governance administration tasks that support central processes.
assisting with the coordination and tracking of Trust policy reviews.
preparing content and updates for governance newsletters and communications.
contributing to delivery of the Governance Strategic Plan.
sharing insights from AC work to inform Trust governance activity.
supporting Trust‑wide projects, data collection and the preparation of board‑level information.
•ensuring governance systems and documentation are accurate and well‑maintained.
participating in governance team meetings, CPD and contributing to shared planning.
Prepare and circulate documents in line with Trust templates and quality standards.
Contribute suggestions to improve governance processes, documentation and digital systems to support greater efficiency and consistency.
Supporting Academy Committees
Support allocated ACs by:
•preparing agendas in partnership with Chairs and Headteachers.
coordinating and distributing meeting papers on time.
ensuring meetings are well‑structured, inclusive and quorate.
providing clear, accurate minutes that record actions and responsibilities.
following up on actions and updating Chairs.
advising on procedural and compliance requirements.
ensuring AC membership records, terms of office and checks (e.g. DBS) are kept up to date
•managing elections and appointments in line with Trust procedures.
supporting ACs to understand their remit, responsibilities and reporting requirements.
building positive, professional relationships with Chairs, governors and school leaders.
Managing panel processes for exclusions and complaints.
Administration and Record Keeping
•AC membership, terms of office, appointments and resignations.
registers of interests and statutory information.
AC minutes and supporting documents. • •governance portals and communication platforms.
records of CPD and training undertaken by local governors.
correspondence and documentation issued on behalf of the AC.
Ensure governance information on school websites is accurate and compliant.
Providing Advice and Guidance
Offer procedural and practical advice based on Trust expectations and relevant statutory requirements. This includes:
•Act as a first point of contact for governance queries from local governors and school leaders, providing information or signposting as appropriate.
•advising on the AC remit, responsibilities and annual programme of work.
supporting issue resolution through signposting and coordination.
accessing external guidance where necessary.
advising on statutory policy requirements and annual compliance tasks.
Maintaining Relationships and Communication
Builds strong, professional relationships to ensure open and effective communication.
This includes:
•working positively with AC Chairs and school leaders
liaising with central governance colleagues to ensure consistent practice
acting as a point of contact for governance queries
supporting self‑review and development activities within ACs
promoting a positive governance culture across the Trust
Other
The post holder will be expected to be flexible in undertaking the duties and responsibilities attached to this post.
Some travel between the schools and the Head Office may be required, as will the need to attend evening meetings from time to time. In order to meet the requirements of the role, the postholder will be expected to travel to Head Office for training and development.
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of children during the course of their work.
Fluency Duty
In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.
All shortlisted candidates will need to verify their eligibility to work in the UK at interview.
